Committees

Executive Committee
Advocacy Committee
Farmer’s Market Committee
Marketing & Communications Committee
Programming Committee
Information & Technology Committee
Tourism Committee
Board Development Committee
Human Resource Committee
Fundraising Committee
Membership Committee
Governance Committee

 

COMMITTEE DESCRIPTIONS

Executive Committee

Kent Winning – Chair
Jeff McAulay – Treasurer
Ross Ariss – Vice-Chair
Carol Fehr – Past President
– Secretary

Purpose: To provide leadership for the chamber and develop strategic goals for continued growth and purposeful activity. Strategy must be presented to the Board of Directors before adopting.

Responsibilities:

    • Plan the agenda for board meetings
    • Meet regularly to ensure the management and staff are meeting expectations
    • Ensure financial stewardship
    • Attend community functions on behalf of the Chamber of Commerce
    • Take the plans and budgets submitted by each committee and formulate a yearly action plan to achieve those plans.
    • Advise committee members if something cannot be done and discuss.

General Business Expenses

 

Expense

Income

Directors Liability Insurance

$1,300.00

 

Office Insurance

$375.00

 

Rent

$11,700.00

$1,500.00

Hydro

$1,400.00

 

Water

$200.00

 

Xerox

$750.00

 

Accountant

$1,200.00

 

Lawyer

 

 

Office Supplies

$600.00

 

Cleaning/Kitchen Supplies

 

 

Telephone & Internet

$2,050.00

 

Office Upgrades

 

 

Postage and Delivery

$300.00

 

Printing & Reproduction

$900.00

 

Maintenance

$475.00

 

Total

$21,250.00

$2,150.00

Balance

$ (19,750.00)

 

Information & Liason Committee (formerly known as advocacy committee)

Ross Ariss – Chair

Recruitment Skills: Diplomacy and debate expertise necessary to be apart of the committee.

Purpose: To communicate with community organizations and Town leaders in order to development and foster growth for commerce (business) in Morden. To develop a task force with each issue brought forward by the membership and ensure the task force is addressing the issue in a timely manner.

Responsibilities:

    • Read and report information to the board from other chambers and affiliations
    • Understand and report lobbying activities
    • Recruit Committee Members to help meet necessary goals and tasks
    • Develop lobbying process
    • Meet regularly to ensure an effective communication strategy of the information to the members and board of directors
    • Perform responsibilities necessary for Manitoba Chamber of Commerce and Canadian Chamber of Commerce memberships
    • Bring Apple pies to the AGM in Brandon, to improve our bid for the 2012 AGM
    • Prepare a budget and request the necessary funds needed to carry out these duties.
    • Understand available affinity programs and determine which ones should be provided to Morden Members.

Meetings & Conventions

 

Expense

Income

12 Board of Directors Meetings

 

 

Committee Lunch Meetings

 

 

Manitoba Chamber AGM

$1,200.00

 

Managers Meeting

$100.00

 

Regional Networking

 

 

Managers Meeting Expenses

 

 

Total

$1,300.00

 

Affinity Programs are services available through partnership that directly benefit our members.

Affinity Programs

 

Expense

Income

BuyChamber Group Insurance

 

$3,000.00

We currently have 3 new possible services to provide: Sun Media printing discount, Business Leaders Trip to China & India, Disaster Services for Business.



Farmer’s Market Committee
Lynette Froese Chair
Megan Dias – Vice-Chair
Karen Friesen, Dean & Tiina Hildebrand, Bev & Wes Penner

Recruitment Skills: Ability to organize, understanding of Farmer’s Market, ability to build relationships with home-based businesses and mentor new vendors for future growth.

Purpose: To provide an avenue for small business to showcase and sell their products and to attract consumers to the downtown area.

Responsibilities:

    • Meet regularly to ensure an effective communication strategy of the information to the members and board of directors
    • Recruit Committee Members to help meet necessary goals and tasks
    • Prepare a budget and request the necessary funds needed to carry out these duties.
    • Communicate with local business people helping them to capitalize on the traffic from the Farmer’s Market

Purpose and relationship to the Chamber Mandate: The Farmer’s Market is a venue for small and home-based businesses to establish themselves and increase their market share, in essence helping grow commerce in Morden. Stated by the BRE to develop a tourism feature, we are working to develop the Morden Farmer’s Market as a tourist destination.

Total number of Market Thursdays: 16

Schedule of Events
Vendor’s Meeting on May 19, 2011
Opening Day on June 16, 2011
Family Day on July 21st, 2011
Customer Appreciation Day on September 22nd, 2011
Closing Day on October 6th, 2011

 

Farmer’s Market

 

Expense

Income

Vendors Fee (30 @ 75)

 

$2,250.00

Marketing

$1,000.00

 

FMAM Membership

$125.00

 

Printing

$100.00

 

Vendor Potluck

$150.00

 

Signage & Events

$500.00

 

Total

$1,875.00

$2,250.00

 

 

 

Balance

$375.00

 

Administration (82 hours)

$1,968.00

 



Marketing & Communications Committee

James Steedsman Chair
Michelle Sawatzky
Vince Sheppard

Recruitment Skills: A good understanding of marketing, branding and the principals of effective communication.

Purpose: Continuously develop and maintain the brand of the Chamber of Commerce, increasing awareness and positive profile for the Chamber of Commerce. Develop effective advertising campaigns/strategies for the Programming and Fundraising Committee.

Responsibilities:

    • Meet regularly to ensure the chamber is being effectively marketed in the community
    • Ensure brand recognition
    • Recruit Committee Members to help meet necessary goals and tasks
    • Develop brand and marketing plan for the year
    • Provide marketing support and expertise to all the events and programming for the chamber of commerce.
    • Prepare a budget and request the necessary funds needed to carry out these duties.

Marketing & Communications

 

Expense

Income

Business Directory

$125.00

 

Website

$1,500.00

 

Newsletter

 

$1,500.00

Total

$1,625.00

$1,500.00

Balance

$ (125.00)



Programming Committee

 

Chair

 

 

 

 

Recruitment Skills: Creative solution finder and ability to organize and develop events and programs that will address the needs of the business community.

Purpose: To Develop events and programming that will address the concerns of the Business Community and provide fundraising opportunities that will solidify a financial future for the chamber.

Responsibilities:

    • Meet regularly to ensure the chamber is servicing its members effectively
    • Recruit Committee Members to help meet necessary goals and tasks
    • Develop a programming schedule for each year
    • Do the necessary research to understand the needs of the chamber members – Re Board of Directors need to be a valuable source of direction.
    • Prepare a budget and request the necessary funds needed to carry out these duties.

Events & Programming

 

Expense

Income

Shop Morden Campaigns (4*4500)

$18,000.00

$28,000.00

Gala Expenses

$14,000.00

$15,500.00

Golf Tournament

$2,500.00

$6,250.00

Coupon Booklet (2/book – 50% to BIG BROS.)

$6,000.00

$12,000.00

Tradeshow (25 booths @ $250)

$6,000.00

$6,250.00

AGM – March 22

$1,100.00

$1,672.00

Conversation Café – Part I

 

 

Conversation Café – Part II

 

 

Be Tourist in your Home Town

 

 

Small Business Week Luncheon

 

 

Business After Hours 1

 

 

Business After Hours 2

 

 

Business After Hours 3

 

 

Total

$47,600.00

$69,672.00

Balance

 

$22,072.00

*See Appendix A for program Details
*See Appendix B for other possible opportunities for future

Technology Committee

Connor Holenski, Chair

 

Recruitment Skills: Technological expertise and a passion to know more.

Purpose: To stay apprised of current technology trends for Chamber advancement and to provide valuable advice/information to members.

Responsibilities:

    • Meet regularly to ensure the chamber has the necessary technology to perform administration and programming services
    • Recruit Committee Members to help meet necessary goals and tasks
    • Provide the necessary information to the members regarding the latest technology – establish an network of experts that can help members make good decisions on future technology investments
    • Provide technology support for programming committee and staff at events and activities of the chamber.
    • Prepare a budget and request the necessary funds needed to carry out these duties.

Computer Upgrades

 

Expense

Income

Community Connections Grant

$650.00

$650.00

Total

$650.00

$650.00

Balance

 

Tourism Committee (This is a liason rather than a committee)

Blue Moffat, Chair

Recruitment Skills: Strong relational and business skills with an understanding of the tourism industry.

Purpose: To be the liason with local/regional Tourism activities and ensure that Tourism continues to advance and attract more tourist to Morden and area.

Responsibilities:

    • Prepare a budget and request the necessary funds needed to carry out these duties.

 



Board Development Committee

 

Chair

 

 

 

 

Recruitment Skills: Experience working with boards and knowledgeable in aligning skill with strategic plan and recruiting the needs of the Board’s future planning.

Purpose: To ensure future Board Members are recruited, trained and mentored to fill the necessary leadership roles of the Chamber of Commerce. This is a committee of board members only.

Responsibilities:

    • Prepare a budget and request the necessary funds needed to carry out these duties.
    • Recruit Committee Members to help meet necessary goals and tasks

 

Human Resource Committee

Kent Winning, Chair
Ross Ariss
Jeff McAulay

Recruitment Skills: Experience with Human Resource Management, strong inter-personal relationship skills.

Purpose: To provide accurate and clear goals for the staff of the chamber of commerce, ensure job descriptions match the goals. Recruit staff as needs arise, develop employee manuals and policies. This is a committee of Board members only.

Responsibilities:

    • Ensure all Manitoba employment standards are being met
    • Ensure all Manitoba safety standards are being met
    • Develop and maintain an employee manual
    • According to bylaws must perform an annual evaluation
    • Prepare a budget and request the necessary funds needed to carry out these duties.

Employee Expenses

 

Expense

Income

Marketing & Promotions Director

$38,000.00

 

Bookeeper/Receptions

 

 

Staff & Volunteer Christmas Party

 

 

Vacation Pay

$2,280.00

 

Source Deductions

$3,000.00

 

WCB

$150.00

 

Employee Search Costs

 

 

Total

$43,430.00

 



Fundraising Committee

 

Chair

 

 

 

 

 

Recruitment Skills: Experience with fundraising events and generating revenue streams.

Purpose: To generate the necessary revenue to help the chamber achieve its goals and mandate.

Responsibilities:

    • Generate ideas for fundraising and help execute
    • Recruit volunteers where needed.

Membership Committee

 

Chair

 

 

 

 

 

Recruitment Skills: Strong relational skills and helping prospective members see the benefits of membership with the chamber.

Purpose: To grow membership.

Responsibilities:

    • Stay apprised of new businesses in Morden and communicate this with the Manager of the Chamber
    • Assist with visits when available
    • Develop a strategy to increase membership
    • Build relationship with members and report services requested by members

Governance Committee

Carol Fehr, Chair

Recruitment Skills: Past President will fill this role

Purpose: Ensure that the Morden and District Chamber of Commerce adheres to all bylaws and governance

Responsibilities:

    • Update bylaws as needed and directed, ensuring that the regulations of the bylaws are met in doing so.
    • Training new board members on the bylaws and ensuring they have received a current copy.